Holder Dental Recruitment – Privacy Policy

Last updated: 26/11/2025

Holder Dental Recruitment (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website www.holderdentalrecruitment.com, contact us, or engage with our recruitment services.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

1. Who We Are

Holder Healthcare Recruitment Ltd (trading as Holder Dental Recruitment)
Company number: [Insert Your Registered Company Number]
Email: info@holderdentalrecruitment.com
Website: www.holderdentalrecruitment.com

We act as the Data Controller for the personal data you provide to us.

2. What Personal Data We Collect

We may collect and process the following information:

A. Information You Provide

• Name, email address, phone number, and contact details

• CV/resume, registration documents, qualifications, and employment history

• Professional references

• Location preferences and availability

• Any information submitted via our forms, chatbot, or email

B. Information Collected Automatically

• IP address

• Device information

• Website usage data (analytics, cookies, browsing behaviour)

C. Sensitive Personal Data

In some cases we may collect health-related information or criminal record declarations only where necessary for job applications and only with your explicit consent.

3. How We Use Your Information

We use your personal data to:

• Provide recruitment and placement services

• Match you with suitable job opportunities

• Communicate with you about roles, interviews, and updates

• Verify identity, qualifications, and compliance requirements

• Manage our website and improve user experience

• Send email updates or newsletters (only with consent)

• Meet legal, regulatory, or contractual obligations

4. Lawful Bases for Processing

We process your personal data under the following lawful bases:

• Consent – when you submit forms, newsletters, or request information

• Contract – to provide recruitment services or pre-contract steps

• Legitimate Interests – recruitment operations, business administration, website analytics

• Legal Obligation – right-to-work checks or regulatory requirements

5. Sharing Your Information

We may share your information with:

• Dental practices, groups, and healthcare organisations seeking candidates

• Third-party service providers (email systems, CRM platforms, cloud storage)

• Professional advisers (legal, accounting, compliance)

• Regulatory or law-enforcement bodies where required

We never sell your personal data.

All third parties are required to keep your information secure and confidential.

6. International Transfers

As we place candidates in Australia, New Zealand, UK, and other regions, your data may be transferred outside the UK.

We ensure appropriate safeguards are in place, such as:

• UK Adequacy Decisions

• Standard Contractual Clauses (SCCs)

• Contractual/compliance measures with partners

7. How Long We Keep Your Data

We keep your personal data only as long as necessary for recruitment purposes:

• Candidate records: up to 6 years

• Client records: up to 6 years

• Email enquiries: up to 24 months

• CVs not progressing: up to 12 months unless you ask us to retain longer

You may request deletion at any time (see Section 10).

8. Cookies & Analytics

Our website may use cookies to:

• Improve website performance

• Analyse visitor behaviour

• Enable certain features (forms, security, chatbot)

You can manage cookie settings via your browser or our cookie banner.

9. Data Security

We use industry-standard measures to protect your data, including:

• Encrypted data storage

• Secure email and CRM systems

• Access controls and authentication

• Regular security monitoring

Despite this, no website can guarantee absolute security.

10. Your Rights

Under UK GDPR you have the right to:

• Access a copy of your data

• Correct inaccurate information

• Request deletion (“right to be forgotten”)

• Restrict processing

• Object to processing

• Data portability

• Withdraw consent at any time

To exercise any of these rights, email info@holderdentalrecruitment.com.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on this page.

13. Contact Us

For questions about this Privacy Policy or your data:

Holder Dental Recruitment
Email: info@holderdentalrecruitment.com
Website: www.holderdentalrecruitment.com